Privacy and Compliance
Data Protection and Privacy Policy
At Libra Financial Services Limited, we are committed to safeguarding the privacy and personal data of our clients, employees, and stakeholders in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This policy outlines how we collect, use, store, and protect personal data.
1. Data We Collect
We may collect and process the following types of personal data:
- Client Information: Name, address, email, phone number, financial details, tax records, and other information necessary for providing our services.
- Employee Data: Contact details, identification documents, payroll information, and performance records.
- Website Visitors: IP addresses, cookies, and browsing behavior (where consent is provided).
2. How We Use Your Data
We use the data we collect for the following purposes:
- To provide accounting, tax, and consultancy services.
- To comply with legal obligations, including tax and financial reporting.
- To communicate with clients and respond to inquiries.
- To manage our business operations, including recruitment and payroll.
- To improve our website and services.
3. Legal Basis for Processing Data
We process personal data under the following lawful bases:
- Contractual Necessity: To deliver the services outlined in our agreements with clients.
- Legal Obligation: To comply with statutory and regulatory requirements.
- Legitimate Interests: To operate and improve our business.
- Consent: For specific activities such as marketing, where explicit consent is required.
4. Data Sharing and Disclosure
We may share personal data with:
- Regulatory authorities, such as HMRC, when required by law.
- Third-party service providers who assist us in delivering our services, under strict confidentiality agreements.
- Legal and professional advisors as needed. We do not sell or share personal data for marketing purposes without explicit consent.
5. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected or to comply with legal and regulatory obligations. Once data is no longer needed, it is securely deleted or anonymized.
6. Data Security
We implement robust security measures to protect personal data, including:
- Encryption of sensitive information.
- Secure storage systems.
- Access controls to restrict data access to authorized personnel only.
- Regular security audits and staff training.
7. Your Rights
Under the UK GDPR, you have the following rights:
- Access: To request a copy of your personal data.
- Correction: To rectify inaccurate or incomplete data.
- Deletion: To request the removal of your data under certain conditions.
- Objection: To object to data processing based on legitimate interests.
- Data Portability: To request the transfer of your data to another organization.
- Withdraw Consent: To withdraw consent for processing, where applicable.
8. Cookies Policy
Our website uses cookies to enhance user experience. You can manage your cookie preferences through your browser settings. For more information, please refer to our Cookies Policy.
9. Contact Information
If you have any questions about this policy or wish to exercise your rights, please contact us:
- Email: info@wearelibragroup.com
- Phone: +44 7767 168938
- Address: Libra Financial Services Limited, London W3 7SS, United Kingdom
10. Policy Updates
We may update this policy from time to time to reflect changes in legal or business requirements. Please check our website regularly for updates.